A BPO in Udyog Vihar needs 40 seats filled before a client go-live in six weeks. HR has the job descriptions ready, but sourcing, screening, and onboarding 40 people in that window is not something a five-person internal team can absorb alongside its regular work. This is the exact situation a manpower consultancy in Gurgaon is built for.
A manpower consultancy in Gurgaon sources, screens, and deploys staff for permanent, contract, or bulk hiring needs, and either hands the candidate over fully to the client’s payroll or continues as the employer of record for contract staff.
Two cost models are common, a percentage-of-CTC fee for permanent hires and a monthly markup for contract staff, and compliance responsibility for contract employees, EPF, ESI, and statutory filings, usually sits with the consultancy unless the contract states otherwise. TDS Group has handled staffing for clients in Gurgaon and the wider NCR since 1998, and this page covers what to expect at each stage of that decision.
What a Manpower Consultancy in Gurgaon Does
A manpower consultancy sources, screens, and places candidates for a client company, and the scope of what it owns changes depending on the hiring model. For permanent hiring, the consultancy sources and screens candidates, the client interviews and makes the final call, and once the candidate joins, they move fully onto the client’s own payroll and compliance setup. The consultancy’s role ends there, apart from any replacement guarantee period.
Contract staffing works differently. The consultancy remains the employer of record, meaning it runs payroll, deducts and deposits EPF and ESI, issues payslips, and carries statutory liability for that employee, while the employee works day to day at the client’s site under the client’s supervision.
Bulk or volume hiring is really permanent or contract hiring at scale, but it requires a separate operational track, since sourcing and interviewing 30 or 40 candidates in a compressed timeline needs dedicated recruiters rather than the standard one-role-at-a-time process. Knowing which of these three models fits your situation is the first decision to make before talking cost.
Which Sectors and Roles Are Hiring in Gurgaon
Gurgaon’s hiring demand is concentrated in a handful of well-known corridors, and the roles differ by area. IT and ITES companies cluster around Cyber City and Golf Course Road, hiring software support staff, technical helpdesk executives, and QA testers. BPO and KPO firms are heavily represented in Udyog Vihar, hiring voice and non-voice process associates, team leads, and quality analysts.
The Manesar belt and Sohna Road corridor carry most of the warehousing, logistics, and EV-manufacturing hiring, including warehouse supervisors, inventory executives, and production line staff.
- IT and ITES: technical support executive, QA tester, IT helpdesk associate
- BPO and KPO: voice process associate, non-voice process associate, team leader, quality analyst
- Corporate support: executive assistant, HR coordinator, front office executive
- Warehousing and EV: warehouse supervisor, inventory executive, production associate
- Retail and hospitality: store manager, sales associate, guest relations executive
A staffing partner that already has candidate pools mapped to these specific corridors moves faster than one working from a generic Gurgaon-wide search, because commute distance is one of the biggest factors in whether a candidate accepts and stays in a role here.
Permanent Hiring vs Contract Staffing: Which Model Fits
Permanent hiring and contract staffing solve different problems, and the choice usually comes down to how certain the headcount need is and how much compliance overhead the client wants to carry directly.
| Factor | Permanent Hiring | Contract Staffing |
|---|---|---|
| Employer of record | Client company | Consultancy |
| Payroll owner | Client company | Consultancy |
| EPF/ESI compliance owner | Client company | Consultancy |
| Cost structure | One-time fee, percentage of CTC | Monthly markup on top of salary |
| Notice flexibility | Standard employment notice period | Shorter, contract-term based |
| Best-fit scenario | Core team roles, long-term headcount | Seasonal spikes, project-based work, new-city testing |
If the role is core to the business and expected to stay filled for years, permanent hiring usually makes sense despite the higher upfront fee, since the client keeps direct control over the employment relationship. If the need is tied to a project, a client contract, or a seasonal spike, contract staffing avoids the administrative load of onboarding someone onto full-time payroll for a role that may not exist in six months.
What Does a Manpower Consultancy in Gurgaon Cost?
Permanent hiring fees in Gurgaon typically run 8.33 percent to 12 percent of the candidate’s annual CTC for entry and mid-level roles, and 12 percent to 15 percent for senior or specialised positions, paid once the candidate joins. Contract staffing works on a monthly markup instead, usually 10 percent to 20 percent on top of the employee’s monthly salary, and this markup is what covers payroll processing, EPF and ESI deposits, and the consultancy’s statutory liability as employer of record.
Payroll outsourcing, where a client wants its own existing employees moved onto a consultancy’s payroll without a new hiring mandate, is usually priced separately, often as a flat per-employee monthly fee rather than a percentage. Bulk hiring pricing tends to come down slightly per head as volume goes up, since the sourcing cost per candidate drops once a consultancy is running a dedicated 30 or 40-seat mandate rather than filling roles one at a time.
Markup varies mainly on three things: the salary band of the role, since compliance cost as a percentage shrinks at higher salaries, total headcount, since volume brings the rate down, and compliance load, since a role with variable pay, shift allowances, or overtime is more work to run through payroll correctly than a flat monthly salary.
Who Handles EPF, ESI, and Statutory Compliance for Contract Staff?
When you hire contract staff through a manpower consultancy in Gurgaon, the consultancy is usually the employer of record and is responsible for EPF, ESI, and monthly statutory filings. This is the single biggest factor to verify before signing with any staffing vendor, because if the vendor gets it wrong, the exposure does not stay entirely with them.
EPF is calculated at 12 percent of Basic plus DA from the employee and 12 percent from the employer, mandatory up to the ₹15,000 wage ceiling, with the employer’s share split between the pension fund and the provident fund account, plus a combined 1 percent for EDLI and admin charges.
ESI applies where gross wages are ₹21,000 a month or less, at a combined 4 percent, 0.75 percent from the employee and 3.25 percent from the employer, and both must be deposited by the 15th of the following month. The EPF framework was formally updated under the new EPF Scheme, 2026, notified in June 2026 as part of the Code on Social Security, though the core contribution rates for most employees have not changed.
If a vendor misses a filing deadline, fails to register an employee correctly, or misreports wages, the client can still face questions in an audit, even when the vendor is technically the employer of record on paper. Before signing with any consultancy for contract staffing, ask for three specific things in writing: the consultancy’s EPF and ESI registration numbers, sample monthly challans from an existing client engagement, and a compliance certificate confirming filings are current. A consultancy that hesitates to share any of these three is not one to trust with statutory liability on your behalf.
How the Process Works, From Requirement to Deployment
- Requirement mapping. The consultancy sits with the client to confirm role, salary band, location, and start date.
- Sourcing. Candidates are pulled from the consultancy’s existing database and fresh outreach for roles that need it.
- Screening. Resumes and initial calls filter the pool down to a shortlist that matches the stated requirement.
- Client interview. The client’s hiring manager interviews the shortlist and selects the candidate.
- Offer. The consultancy or client extends the offer and confirms the joining date.
- Onboarding and documentation. ID proof, address proof, bank details, and prior employment documents are collected and verified.
- Payroll setup. For contract staff, the consultancy registers the employee for EPF and ESI and sets up salary processing.
- Ongoing compliance and replacement. Monthly filings continue for contract staff, and a replacement is sourced if the candidate exits within the guarantee window.
How Fast Can Roles Be Filled in Gurgaon?
| Role Type | Typical Deployment Time |
|---|---|
| Entry-level BPO/ITES | 1 – 2 weeks |
| Mid-level corporate support | 2 – 3 weeks |
| Senior or specialised IT roles | 3 – 5 weeks |
| Bulk hiring (30 – 50 seats) | 4 – 6 weeks |
The most common causes of delay are background verification taking longer than expected when a candidate’s previous employer is slow to respond, incomplete documentation at the onboarding stage, and a salary band mismatch where the client’s budget does not match what the local market is paying for that role. Confirming the salary band against current Gurgaon rates before the search begins avoids the most common reason a deployment slips past its target date.
Manpower Consultancy vs Recruitment Agency vs Staffing Company
These three terms overlap in everyday use, but they are not identical. A recruitment agency typically focuses on sourcing and screening candidates for a client’s permanent roles, handing them off once hired.
A staffing company usually specialises in contract or temporary placements, remaining the employer of record for the duration of the assignment. A manpower consultancy is the broader term, covering both permanent recruitment and contract staffing under one provider, along with services like payroll management and bulk hiring. TDS Group operates as a manpower consultancy in this fuller sense, handling all three models depending on what a client needs.
How to Choose a Manpower Consultancy in Gurgaon
Sector coverage matters first. Confirm the consultancy has placed candidates in your specific industry, not just a general claim of “all sectors.” Compliance track record comes next, verified through the registration numbers and challans mentioned earlier, not just a verbal assurance. Ask for client references you can actually call, not just logos on a website. Get replacement terms in writing, including the exact window and what triggers a free replacement. Confirm deployment speed against the ranges in the table above for your specific role type, and be wary of anyone promising dramatically faster timelines without explaining why.
Ask for a transparent markup breakdown rather than a single bundled number, so you know what you are paying for compliance versus sourcing. Finally, confirm the consultancy has a physical presence in Gurgaon or the NCR, since local presence generally means faster candidate access and faster resolution when something goes wrong.
Why Companies in Gurgaon Work With TDS Group
TDS Group has operated since 1998 and has placed staff across more than 500 clients and close to 50,000 associates nationally, with an active presence serving employers across the Delhi NCR region including Gurgaon. Our work spans permanent recruitment, contract staffing with full EPF and ESI compliance, and bulk hiring mandates for BPO, IT, retail, and hospitality clients.
A recent example: a BPO client in Udyog Vihar needed 35 process associates onboarded within five weeks ahead of a new client go-live. TDS Group ran sourcing and screening in parallel with client interviews and completed onboarding, including EPF and ESI registration for all 35 hires, inside the deadline.
TDS Group is rated 4.4 out of 5 based on client and candidate reviews on Google, and operates from TDS Tower, Sector 74, Phase 8-B, Mohali, with staffing coverage extending across Punjab, Haryana, and the wider NCR.
Frequently Asked Questions
A manpower consultancy sources, screens, and places candidates for permanent, contract, or bulk hiring, and for contract staff it typically continues as the employer of record, handling payroll, EPF, and ESI compliance.
Permanent hiring fees typically run 8.33 percent to 15 percent of annual CTC depending on role seniority, while contract staffing carries a monthly markup of 10 percent to 20 percent on top of the employee’s salary.
A recruitment agency generally focuses on sourcing candidates for permanent roles and hands them off after hiring, while a manpower consultancy covers permanent recruitment, contract staffing, and payroll management under one provider.
Yes, for contract staffing engagements TDS Group acts as the employer of record, running payroll and depositing EPF and ESI contributions on the standard monthly filing schedule.
Entry-level roles typically fill in one to two weeks, mid-level roles in two to three weeks, and bulk mandates of 30 to 50 seats in four to six weeks, depending on documentation and background verification timelines.
Yes, bulk hiring is run as a dedicated mandate with recruiters assigned specifically to the requirement, which is how a 30 to 50 seat deployment stays inside a four to six week window instead of stretching over months.
Scaling a Team in Gurgaon? Start With the Compliance Question
Before comparing fees or timelines, ask any manpower consultancy in Gurgaon one question: who is the employer of record for EPF and ESI, and can you show me the filings. That answer tells you more about what you are actually signing up for than any markup percentage.
TDS group is the best manpower consultancy in Gurgaon, Delhi NCR, and Mohali. You can reach us at
Call Us: +91 172-5090668
Email: info@tdsgroup.in
Address: M/s TDS GROUP, B-929, Palam Vihar, Gurgaon, Haryana – 122002
Response guaranteed within 4 business hours on all working days.
